Teachers College
Columbia University

Student Records and Family Education Rights and Privacy Act (FERPA) Statement

The Family Educational Rights and Privacy Act is a federal law that protects the privacy of student education records.   This FERPA regulations (the “Regulations”) are available at www2.ed.gov/policy/gen/reg/ferpa/index.html.

At Teachers College, a student’s official academic record is maintained by the Registrar, and its use is carefully controlled. Official records include the transcript, certain documents submitted in support of admission to the College and degree programs, and the doctoral student’s record maintained by the Office of Doctoral Studies. In accordance with established records management procedures, records are purged periodically and essential documents may be digitized.

A Teachers College student or alumnus may inspect his or her student records in accordance with FERPA. With the exceptions set out below, such records are generally not available to anyone other than College representatives with an institutional reason for reviewing them. Transcripts and other student records are released only in accordance with the College’s FERPA statement.

Family Education Rights and Privacy Act (FERPA) Statement

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the Registrar or head of the office a written request that identifies the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. The student must bring valid photo identification to the appointment. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of correct official to whom the request should properly be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate or otherwise in violation of the student’s privacy rights under FERPA. Students may ask the College to amend a record that they believe is inaccurate. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to withhold consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.    Records may disclosed without consent as follows:

7.    The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: 

Family Policy Compliance Office                                                                                                 

U.S. Department of Education                                                                                                

400 Maryland Avenue, SW                                                                                                 

Washington, DC 20202-4605

Requests for release of records:

Upon written request by a student, the College may release information in that student’s education records at Teachers College to third parties. The student should make a request for such release in writing with the student’s signature to the Office having custody of the record. A student will ordinarily not be provided with copies of any part of his or her record other than the Teachers College transcript unless the inability to obtain copies of any part of his or her record other than the transcript would effectively prevent him or her from exercising his or her right to inspect and review his or her education records. The College may impose a charge for copying a student’s records in connection with such a release. The charge for an official transcript is a flat fee of $35.00 for registered students; the charge for other copies is 20 cents per page.

Questions about the interpretation of the guidelines should be referred to the Executive Director Academic Affairs Compliance.

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